Office Space and Virtual Office Blog

Benefits of Instant Offices: Manhattan

NYC Mailing Address

The success of a business is attributed to location, vision, business plan and work environment. Business owners ensure their businesses are ideally located to meet their clients’ need as well as provide a comfortable and efficient working space for their staff. The office space a business adopts has a significant impact on success. The image of a business’ location is a key determining factor for potential partners.

Who wants to worry about the day-to-day management of their office spaces and the high overhead costs in cities such as New York City and Los Angeles? Look for the most elite instant offices Manhattan has to offer – they include benefits that standard office spaces do not. For a small business start-up or a multinational organization, instant offices in Manhattan offer convenient and cost- effective workspace environments for your growing team and business community partners.

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Startups: Flexible Office Space Gives You the Power to Think Big

Flexible office space helps provide small startup businesses with the resources they need to survive. In New York City, there is a lot of competition for a finite amount of resources. Starting a business in this town is no easy feat. Commercial office rents can sky rocket in the most coveted neighborhoods, and we all know that image and locations like Grand Central Terminal are everything when you are growing a business from the ground up.

How Can a Flexible Office Space Give My Startup Business a Polished & Professional Look?

Creating a strong image is the first step in building a successful startup business. Your company’s logo and website are essential when consumers are looking for your services and products online. The look, feel and tone of your firm’s digital persona are important during this information-seeking stage. Consumers will decide to contact your business based on the feeling they get after viewing your website and its content. Your audience will decide to transact with your business only after processing the digital/visual cues you have communicated with them through your company’s digital image.

Then what?

What happens after your startup business successfully grabs the mindshare of that once digital audience member and now potential client?  What do you do if this potential client now wants to meet with you and your slim team of two employees? You can’t possibly host potential clients at your operations office in your grandmother’s garage. This is the precise time when partnering with a flexible office space provider such as NYC Office Suites is your saving grace.

Having the intellectual acumen to run a startup business is just the start. Once a potential client is interested in meeting your team, you are faced with presenting the same level of professionalism portrayed on your website to the “real world”. Your small business’ first impression is everything, so it’s imperative that you get it right the first time.

Manhattan Conference Rooms & an NYC Mailing Address For Your Startup Business

Meeting your potential client at a stylish Manhattan conference room at a high profile location such as Midtown East, the iconic Graybar Building, Plaza District or theCommerce Building on the east side can make all the difference. Stepping inside a building equipped with a doorman, lavish floor plan and in some cases a great view, will only increase your startup’s chances of booking that business.  When compared to a garage or even a standard office building in a no-name neighborhood in the outer boroughs, a Midtown Manhattan conference room is your small business’ ticket to ride with the corporate big leagues at a cost-effective price.  Additionally, a NYC mailing address can only increase your chances of wooing that potential client.  Our high profile NYC mailing address services are carried out by NYC virtual assistants and also come with the opportunity to have our live receptionists forward your calls.

Running a successful startup business is not easy, especially in a city known as “the capital of the world”. Let NYC Office Suites take care of the simple–yet very important–aspects of your small business

operations, such as the logistics associated with finding and booking space in Manhattan conference rooms and receiving, sorting, and forwarding the contents of your NYC mailing address. With the right product or service, the right talent, and a polished look, your startup business will be sure to be a contender. Contact NYC Office Suites today to get started on building the small business of your dreams.

Call us at 1-800-346-3968.

 

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Is a Virtual Office Right For Your Small Business?

When starting a business or moving to a new city, there are several factors to consider before choosing office space. These include location, size and flexibility as well as cost and amenities. Trying to decide which permanent office space is suitable for your current and future needs can be daunting. Fortunately, technology makes the virtual office a reality. A NYC virtual office offers numerous benefits to a small business owner. With a virtual office, you can establish a presence quickly without the hassles of long-term lease agreements. These offices are in high-end areas and offer cost-effective flexibility as well as lower overhead.

Location

The address on your business card and letterhead says a lot about your organization. Office space in New York is the “gold standard” for businesses and projects the professional image that you must have. With several locations throughout the city, virtual offices are easily accessible by you, staff and clients. These offices are also near shops, restaurants and attractions, which help form a favorable impression with clients and business associates. A virtual office enables you to change to a more suitable location faster than a traditional office lease agreement would.

Size and Flexibility

A virtual office provides the flexibility that you need. You can choose the size office and amenities as required. You can rent these facilities by the hour, day or week. With a virtual office, you always have a place to meet clients and associates when conducting business while avoiding the hassles of an office lease agreement. As your needs grow, virtual offices can often be adapted to meet the changing requirements of your expanding operation, such as larger office space and additional onsite business support. These adaptable spaces ensure you have the space you need, when you need it, without having to pay for extra space that you may not need.

Cost

New York City draws millions of business people from around the globe due to the large number of trade shows, conventions and other large-scale business meetings that are held in the city each year. This high demand is the primary reason that New York City is one of the most expensive in which to conduct business. This makes it difficult for a start-up or an organization with permanent offices in another location to establish a presence in this city. These costs can be reduced by renting a virtual office space. They are a cost-effective solution to this possible barrier to entry. Flexible and customizable terms enable you to obtain the prestige of a Class A office space that is well within your budget. You also avoid moving expenses and set up costs. The single monthly invoice makes budgeting easier.

NYC Office Suites: Office Support and Amenities

These state-of-the-art facilities have the high-tech presentation equipment and business services that an organization needs to conduct successful business operations. Based on your requirements, a virtual office can provide a live receptionist, a mail drop off and pick up location and additional meeting rooms as well as Internet, telecommunications and videoconferencing capabilities. These offices can be combined with the full potential inherent in mobile technology to create a cost-effective way to maximize productivity without the constraints and expenses of maintaining a fixed office location. For more information on the features and benefits of a virtual office in New York City, contact us at1-800-346-3968 or fill out an online contact form.

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Film Production Services: Business Office Space “Set” In NYC

Entertainment companies looking for film production services may find that a flexible business office space set can be beneficial for their video content and filming projects.  An instant office in Manhattan can provide a quick “set” to film in an already furnished business office space for scenes requiring it, or even for rehearsals.  Also, furnished business office space for rent are great for use as a “home base” while shooting “in the field” for a few months. An instant office in Manhattan can be used for marketing purposes, production / video editing, video blogs, training videos, advertorials, and post-production marketing activity.  These business centers provide film production services with the availability of hourly conference rooms, daily offices and office space sized for NYC movie shoots, local shows and video content.  Firms in many areas have begun to see the advantage of executive business office space rentals.

An Instant Office in Manhattan Can Be Used for Film Production Services, Here’s Why

  • In conventional shared office space, there are often many people occupying common areas such as hallways and pantries. It may be more difficult to film in these areas without disruption.  If there is a lot of drama in a shoot, it is important that this not alarm potential clients at the center.
  • Large private offices are not always available at a conventional office setting.
  • Large production equipment, wardrobe, etc. may be subject to elevator building requirements and high mandatory labor fees.
  • After business hours accommodations can be difficult to acquire.  Usually, the HVAC system does not run, making video lighting equipment too hot to use.  Buildings also have restrictions on how visitors after hours.
  • Security is also an issue with well-known actors.  In a Class A business suite location like those with NYC Office Suites, there are two levels of security to keep the production on target and minimize disruption.

On-Demand Use:  When shared office space can fit your filming needs

If you just need to shoot video in a conference room,  in a closed door office space or partitioned office suite area, an executive office space may be a good venue for you.

Full Time Use:  When shared office space can fit your production back-office needs

Executive office space can also be ideal if your company needs office space in Midtown Manhattan and films in other areas in New York City.

Finding office space in NYC

If you need a place to film, New York City Office Suites has office space in midtown Manhattan for rent, which can provide a convenient and aesthetically pleasing venue for all your filming needs.  New York City Office Suites is excited to work with all Made in NY companies and looks forward to seeing what your company creates at our venues. In NYC it may be hard to rent an office that can meet your company’s needs, but our team works diligently to assure that you will get the best office space for your business.

Call us at 1800-346-3968 or contact us online for more information on how we can make your film production process run smoother.

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Good-for-Business New Year Resolutions

Posted on by Jonathan Thistlewood

It’s that time of year again. If you’re like most people, you’ve already started on a list of resolutions that are going to help you dominate 2015. Maybe you’re finally going to be disciplined about getting in shape. Maybe you want to spend more time with your family. Maybe this will be the year that you finally learn to play guitar or write that novel you’ve always dreamed about.

Resolutions aren’t just for personal goals, though. As a tool for improvement, business New Year resolutions can be just as effective. If you feel like your business has gotten off track or maybe just isn’t hitting on all cylinders, the New Year can provide the perfect opportunity to evaluate your business and determine what’s working and what isn’t.

New Year Business Planning

There’s a whole host of business New Year resolutions that you may want to consider. Here are four, though, that could have an immediate impact on your sales, productivity, and overall success. Consider striving for these four resolutions in 2015:

Make one big, noticeable improvement for the benefit of your employees. Your employees work hard for you. And while you probably do compensate them very well, it’s often nice for workers to get surprises. This New Year, make one big improvement in the office that your employees will love.

Is there something they’ve been asking about? Do you need a new copy machine? Is the parking situation out of hand? Do they want the option to work from home one day a week? Think about what you could do for them to make their lives easier and to make them more enthusiastic about their job.

Let go of one or more long-held goal. If you’re like most entrepreneurs, you probably have a list of goals and aspirations that’s a mile long. How many of them are you actually pursuing, though? Are there any that are holding you back?

New Year business planning can provide a good time to re-examine that product that’s been in development forever and just can’t get launched. Now’s the time to reconsider that new brand you’ve been wanting to develop. Are they worthwhile goals? Or are they sapping resources from more productive activities? If so, you may be able to add by subtraction by letting them go.

Give back. Have you been so focused on yourself and your business that you’ve ignored the surrounding community? Make 2015 the year that you start giving back. If you don’t have the cash flow to give financially, you can always donate time or services. This isn’t just about feeling good. You’ll also make connections that could turn into future business. And you’ll elevate the goodwill surrounding your brand. Everyone wins when you give back.

Delegate more. You may have started as a one-man or one-woman operation, but you can’t grow with that mindset. In 2015, embrace delegation. If you don’t have the staff on-hand to delegate more, leverage the use of outsourced workers and contractors. That will free you up to focus on the big things, like where your next level of growth will come from.

What are Your New Year Business Goals?

This is just a sampling of a few business New Year resolutions that can greatly improve your company’s outlook for the year ahead. Once you get started on your list, you’ll likely come up with many more. The key is to pick the two or three that are most important to you. That way you can focus your energy on those items that will have the most positive impact on your business.

A flexible, cost effective expansion into NYC class A office space may be exactly what your business needs in order to hit the ground running in 2015. Contact NYC Office Suites online or call us today at 1-800-346-3968 to discuss our wide range of solutions.

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Green Office Space Benefits More Than Just the Environment

Modern companies and entrepreneurs understand the value in forward thinking. Not only in searching for an office space that is cheapest, is best located, or blows away the client with all of the money spent, but in the future of the environment. A growing number of business leaders have begun to see the value in putting the effort into securing a green office space in Manhattan.

Green office spaces offer many benefits to the companies who utilize them. Responsible stewardship of the city also comes with financial rewards, and the respect that the “green” designation adds. Consider the following information as you make your choice regarding the best place of business and virtual office for your company.

The Benefits of Green Office Buildings

Green office buildings reduce the environmental impact of doing business while increasing efficiency, employee health, and productivity. Once, many people considered “green” architecture an imposition, or a sacrifice to make in the name of nebulous benefits to the world around us. Today’s greater understanding of what green technology can do for us paints a very different picture.

Environmentally friendly offices provide a wide array of benefits to the companies who take advantage of them. Companies who utilize eco-friendly technology in their green office space discover lower heating and cooling bills, thanks to innovations like green roofs and better building materials. Air quality improves with more attention paid to green building, as does employee health and productivity. Green technologies also often prolong the life of the buildings in which they are installed.

 

Modern Green Architecture

The words “going green” often bring to mind images of recycling bins, but green architecture has evolved into high-tech solutions for entire structures. Recycled and environmentally friendly building materials have transformed both construction and renovation of office spaces into hidden ways to help the environment. A more visible example of advanced eco-friendly architecture can be seen on the rooftops of several prestigious green office buildings.

Green roofs provide tangible benefits to the businesses who work beneath them. On a green roof, grass and plants grow, creating an insulating layer against both summer and winter temperatures. Stormwater management improves, as does water quality. Growing plant life betters air quality as well.

733 Third Avenue – An Environmentally Friendly Office Space Solution

NYC Office Suites understands the need to create environmentally friendly offices without sacrificing cost-effectiveness or the amenities prosperous NYC businesses desire. The flexible office and shared office space square foot produces a far smaller carbon footprint than a traditional one.  Successful companies require an impressive location, with visual appeal and convenient services. Our location at 733 Third Avenue has incorporated many green touches into its design.

This location, which offers Class A office spaces and on-site staff to attend to your needs, also sports a green roof atop the aluminum-and-glass facade. Recently renovated interiors include energy-saving elevators, as well as redesigned common areas for a modern look. Its convenient location to Grand Central Station promotes the use of mass transit, thus reducing emissions and pollutants in the city.  For this premium high floor flexible Midtown office space:

* The high floor office space was retrofitted from a previous tenant’s use, with many walls removed, light elements like peek windows and glass sliding doors installed, motion sensing light switches, low VOC latex paints, premium blinds and recycled-fiber high quality carpets.  These and many other design elements created a modern office space with less environmental impact

* Ongoing programs in the facility call for stringent recycling measures and, where possible, CFL lighting

Class A office space in Manhattan is best when it takes environmental concerns into consideration. Learn more about our Midtown East location‘s environmentally friendly features, then arrange for a tour so you can see them for yourself. You can contact us online, or call us at 800-346-3968 for more information about this green office space.

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Rental Office Interior Decorating

Choosing a flexible shared office space over a permanent location does not mean having a boring, rigid, impractical setting.  Truly flexible space, whether it is physical space or NYC virtual office space, will be flexible in many regards – including the ones that help you feel comfortable in your surroundings.  From the shared office space reception area to your very own office suite, NYCOS knows the value of appearances. When decorating your office space, we want you to maximize your ability to positively impact your clients.  Here are some of the ways NYCOS office interior decorating can benefit you and exceed other shared office spaces.

Reception Area Decoration

Office interior decorating starts outside of your office, close to the elevators and high service areas like the kitchen and restrooms, where the reception areas will give a warm yet professional welcome through multi-source lighting, comfortable seating, and a staffed, high reception desk.  The reception area, floored with a coffee-toned carpet tile and decorated with tasteful, neutral art,  will also have coffee tables and magazine racks adjacent to the seating.

Most importantly, NYCOS spaces avoid strong branding while decorating your office space to make sure you and your clients feel comfortable in your own office.  The benefits of tasteful reception area decoration can apply to virtual offices as well: having guests filter through a pleasant reception area or NYC lounge space for rent for an important Manhattan meeting will leave a good impression.

Decorating Your Office Space

Inside your office, NYCOS provides flexible furniture for easy office interior decorating and configuration, so whether you’re a lawyer or trader who needs more desk space, or a salesman who can do with less, there will be an arrangement that best suits your needs. All desks come with a mobile ped file that easily stays out of sight and additional desks may be requested.  NYCOS also offers round tables, which may be more versatile for additional employees, Midtown NYC meetings, or office equipment.

In most cases, bringing your own furniture is also a viable option for decorating your office space.  NYCOS encourages enhancing the ambiance of your office with the employment of various light sources and statement art. For clients such as photographers wishing to display their work to potential clients, this can be a great opportunity to both decorate your place of work and have your work readily visible.

Decorating your office space can be the key to creating a productive work environment and a good impression for your clients.  With the flexibility NYCOS offers for your own office interior decorating and the tasteful, professional look of our reception areas, a pleasant experience is ensured for you and your clients.

To find out more about our customizable office suite and virtual office options, give us a call at 1-800-346-3698 or contact us online.

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Classes of Office Space: What Does Each Offer?

Your office space is a major contributing factor to the impression you make on clients, customers, and potential top-tier talent for your company. It sets the tone for negotiations and frames the offerings your company presents. Office space has three classes; the class of office space you choose can help to determine whether a piece of business is closed or partnership is formed. Appearances are important! As you consider your company’s next base of operations, keep each of these classes in mind.

Class A Office Space          

Class A building standards set the bar for all classifications of executive space. These prestigious, highly sought after office settings compete for the most esteemed tenants.  Offering spacious rooms with desirable amenities as well as a respected physical location, buildings that house Class A office spaces often also feature notable architecture and easy accessibility.

Class B Office Space                                                           

Class B office spaces offer a solid, middle-of-the-road solution for tenants. They are often in older buildings that lack the latest amenities but still provide the necessary features for effectively conducting business. In appearance, Class B spaces may lack modern finishing touches but generally still manage to communicate professionalism.

Class C Office Space

As the lowest-end option for business occupancy, Class C office space provides a choice for firms with lower operating budgets. Most Class C office space is contained within structures with a long history of previous tenants. They provide few amenities and little visual appeal. They are a compelling alternative for companies without a need for a refined image.

Class A Building Standards

Each class of office space has its advantages, but with locations in the most impressive parts of business districts and an unbeatable visual appeal, Class A office space provides companies with a foundation on which to build their success. Superior amenities and services such as lobby reception and state-of-the-art communications and internet infrastructure set these offices apart. Both lend a distinguished appearance to the businesses that inhabit them and make working in and visiting these spaces an enjoyable experience.

Finding Class A Office Space in NYC

NYC Office Suites provides Class A office spaces for competitive rates. All our locations give you easy access to New York’s transit system as well as many of the city’s most popular attractions. Turn-key executive spaces with plug-and-play communications ensure your operations will be ready without hassle, and our friendly, knowledgeable staff will assist you with any issues that may arise. Learn more about our premium locations, and contact us online or at 1-800-346-3698 with your questions.

 

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Choosing a Furnished Office Space in NYC over a Conventional Space

Whether your business is a startup or a well-established firm, it goes without saying that saving money where possible, or rather, using it as wisely as possible, is a financially savvy strategy.  That said, establishing a home base can be expensive, especially in New York City.  In addition to the cost of a prestigious location, physically readying a space for professional use can run up a large bill quickly and even delay operations.  Fortunately, there is a way to drastically reduce your costs, and be up and running immediately: an executive office suite.  Let’s explore three main benefits of choosing NYCOS in greater detail.

NYC Executive Office Suites with No Buildout Costs

Architects.  Carpenters.  Floorers.  HVAC technicians.  Electricians.  Internet and telecom infrastructure.  Security.  Legal code.  Lost time and missed deadlines.  These are just some of the groups of people and hurdles associated with a conventional leasing space.  Why spend a substantial amount of money and time on these when you can have a top of the line space immediately without any of the above-mentioned costs?  A furnished office space in NYC allows you to take advantage of its already-existing infrastructure, thus lowering your startup costs.furnished office space nyc

Lower Monthly and Per Year Costs

So you may have been easily sold on the buildout cost, but surely monthly and yearly costs are lower when leasing a conventional space versus choosing a Manhattan furnished office space, right?  If you only take into account rent paid for the space, then maybe.  But that is just one portion of ongoing costs; consider large office machinery such as high volume copiers and postage machines, furniture, coffee machines, building maintenance, cleaning staff and janitorial services, receptionists, electricity and water, and any other costs associated with leasing a space.

While your company will have to foot the bill for each of these items, NYCOS incorporates all of these costs into a low monthly per-person service fee – including able receptionists prepared to provide you with administrative support.

An Executive Office Space in Manhattan with Built-in Flexibility

A lease can run 60 months— because today’s business environment is defined by mobility and agility, this rigidity can be a detriment.  With a furnished executive office space from NYCOS, you have the flexibility of month-to-month terms allowing you, the owner, to assess what’s best for your company and more easily calculate monthly costs.

NYCOS certainly matches commercial office space in quality, but greatly outperforms in terms of cost.  If you’re looking to save money and time — and also avoid issues that distract you from running a successful business — allow us to help you choose a furnished office space in NYC. Explore our available spaces and contact us online, or give us a call at 1-800-346-3698 and arrange a tour in-person.

 

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Choosing the Right Office Space in Midtown Manhattan

The phrase “dress for success” doesn’t only apply to your wardrobe.  All global and local businesses benefit from the prestige that comes with prominent, upscale NYC office space in at a renowned address.  For this, you can’t beat either the location or reputation that comes with basing your company in Midtown Manhattan.

Manhattan has the distinction of being one of the world’s foremost capitals for financial services.  Midtown Manhattan sits within easy reach of both professional amenities and the beating heart of the city’s best retail space and entertainment.  When you transmit your v-card with a Midtown Manhattan address on it, use your Midtown office location on your Website under “Contact Us”, have an NYC live receptionist and virtual assistant on location and on-call, or send an e-mail with your address in the signature, you’re putting your best foot forward.

For some companies, very inexpensive  virtual office space in Manhattan provides the conveniences they need while adding polish to their already impressive public face. Other companies require more physical space at an NYC office location that affords access to a suite of professional business services. Traditional office space leases are obsolete – a flexible model is much cheaper all-in for most companies.  Choosing the location that best fits your occupancy needs plays a large part in your company’s success.

Grand Central Office Space

One of the greatest benefits to office space in Midtown Manhattan is convenient access to transportation.  Grand Central Terminal is the beating heart of New York City’s commuter services. Within a short distance of this hub, you’ll find access to all NYC subway lines, commuter trains and buses. Grand Central office space also puts you (and your clients!) in close proximity to a large number of businesses, as well as shopping and dining opportunities.

NYC’s Graybar and Commerce Buildings: Commuting Made Easy

Offices within NYC’s desirable Graybar Building — located at Grand Central Terminal itself — provide the easiest access to all of New York’s transportation options. These turn-key offices come equipped with enterprise grade managed internet bandwidth, plug-and-play technology, and available meeting rooms and day offices for rent.

In close proximity to Grand Central Terminal are offices in the Commerce Building.  A short walk from NYC’s transportation lines, these offices take the trouble out of getting to work each day – especially during rainy or snowy weather.  They provide clients with hourly conference rooms for use and an on-site staff to ensure smooth operations.  Internet and NYC VOIP technology are ready to use.

The Midtown East Building: High-Floor Success

Architecture can make a profound statement, and a dramatic office space will leave a lingering impression on your clients. The classic edifice of our Midtown East location can help to make your workspace unforgettable. Within, you’ll find renovated public areas and pre-configured flexible offices you can settle into without hassle.manhattan office space midtown

You’ll find scalable spaces and state-of-the-art internet and telecommunications systems, as well as executive concierge services, in the Class A  Plaza District’s ‘Love’ Building.  Located in the center of Midtown, these fully-outfitted business center offices give you easy access to both east and west sides and are a convenient distance from major subway lines.

NYC Office Suites to Meet Your Needs

By securing office space in Midtown Manhattan, you have access to many advantages and intangibles that simply don’t exist elsewhere. That’s where NYC Office Suites comes in. Get a first glimpse of our executive suites, contact us online, or call us at 800-346-3968 to arrange for a tour!

 

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